Checklist for the General Assembly: Difference between revisions

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# Pick a venue for the conference
# Pick a venue for the conference
# Take the last invitation and change the date, location and the year of the assembly
# Take the last invitation and change the date, location and the year of the assembly
# Change the proxy form to refer to the correct assembly. You will find the ODT in the [http://websvn.kde.org/trunk/www/sites/kde-ev/resources/proxy_instructions.odt?view=log KDE SVN]
# Point people to the proxy form. [[File:Proxy instructions-oe.pdf]] (Source - [[File:Proxy instructions-oe.odt]])
# Create a WIKI page for the Agenda (TODO: Come up with a namespace)
# Create a WIKI page for the Agenda (TODO: Come up with a namespace)
# Send the Invitation, Proxyform and Agenda to the members list
# Send the Invitation, Proxyform and Agenda to the members list
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# Start with the "Welcome"
# Start with the "Welcome"
# Make sure there are no valid objections to hold the assembly
# Make sure there are no valid objections to hold the assembly
# Make sure someone writes the protocol...
# Make sure someone writes the protocol. It needs to include at least the following items:
 
## Beginning and end of the GA
## Attending members and proxies
## Agenda
## Decisions made by voting w/ vote stats


=== Paper work ===
=== Paper work ===
# Write a protocol
# Turn the minutes into a proper protocol (whole sentences prefered)
# Make sure it arrives at the Amtsgericht (TODO: Enter address, club number)
# Send the protocol to the member list
# Send the protocol to the member list
# Send the protocol to the german authorities. The address is:
## TODO: Address / Club number for Amtsgericht
[[Category:Verein]][[Category:General_Assemblies]]

Latest revision as of 11:51, 14 October 2014

Checklist to organize the General Assembly

Preparing the General Assembly

  1. Pick date at least ~7 weeks from now
  2. Pick a venue for the conference
  3. Take the last invitation and change the date, location and the year of the assembly
  4. Point people to the proxy form. File:Proxy instructions-oe.pdf (Source - File:Proxy instructions-oe.odt)
  5. Create a WIKI page for the Agenda (TODO: Come up with a namespace)
  6. Send the Invitation, Proxyform and Agenda to the members list

Holding the General Assembly

  1. Start with the "Welcome"
  2. Make sure there are no valid objections to hold the assembly
  3. Make sure someone writes the protocol. It needs to include at least the following items:
    1. Beginning and end of the GA
    2. Attending members and proxies
    3. Agenda
    4. Decisions made by voting w/ vote stats

Paper work

  1. Turn the minutes into a proper protocol (whole sentences prefered)
  2. Send the protocol to the member list
  3. Send the protocol to the german authorities. The address is:
    1. TODO: Address / Club number for Amtsgericht
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