Checklist for the General Assembly: Difference between revisions
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# Pick a venue for the conference | # Pick a venue for the conference | ||
# Take the last invitation and change the date, location and the year of the assembly | # Take the last invitation and change the date, location and the year of the assembly | ||
# Point people to the proxy form.[[File: | # Point people to the proxy form.[[File:Proxy instructions-oe.odt]] | ||
# Create a WIKI page for the Agenda (TODO: Come up with a namespace) | # Create a WIKI page for the Agenda (TODO: Come up with a namespace) | ||
# Send the Invitation, Proxyform and Agenda to the members list | # Send the Invitation, Proxyform and Agenda to the members list | ||
Revision as of 20:00, 6 October 2011
Checklist to organize the General Assembly
Preparing the General Assembly
- Pick date at least ~7 weeks from now
- Pick a venue for the conference
- Take the last invitation and change the date, location and the year of the assembly
- Point people to the proxy form.File:Proxy instructions-oe.odt
- Create a WIKI page for the Agenda (TODO: Come up with a namespace)
- Send the Invitation, Proxyform and Agenda to the members list
Holding the General Assembly
- Start with the "Welcome"
- Make sure there are no valid objections to hold the assembly
- Make sure someone writes the protocol. It needs to include at least the following items:
- Beginning and end of the GA
- Attending members and proxies
- Agenda
- Decisions made by voting w/ vote stats
Paper work
- Turn the minutes into a proper protocol (whole sentences prefered)
- Send the protocol to the member list
- Send the protocol to the german authorities. The address is:
- TODO: Address / Club number for Amtsgericht