TravelReimbursement

What?

OpenEmbedded needs to be present with a booth at conferences etc. For this the OEEV is planning to reimburse volunteers. This page is about collecting the information about travel costs and come to a conclusion of how much each helper is reimbursed and what the details for reimbursement are.

Requirements

There should be at least 2 people per day at the OpenEmbedded booth. If the event is a short one like FOSDEM (2 days) it is fine if the same two people are there during the whole conference.

CeBIT lasts usually from Tuesday to Saturday and is a very busy event. Supporters should be changed every few days so that not one person mans the booth everyday.

Events

Costs are estimated from US GSA per-diem rates. These are likely high, but should be well understood by corporate accountants.

Event	Dates	People	Days	Hotel	Meals	Travel	Total
SCALE	Jan 20-22	2	3	125	71	400	2172
FOSDEM	Feb 4-5	4	2	210	165	400	4600
CeBIT	March 6-10	4	5	203	138	400	8420
Linuxtag	May 23-26	4	4	268	161	400	8464

Costs for travel (in Europe)

Varies from 20€ (public transport) to 2000€ (late-booked flight ticket). We should pay up to 300€ for this.

Meals

Companies usually pay 24€ per day.

Lodging

Hotels costs are in the range of 80 to 100€ per night.

U.S. Per diem rates

http://www.gsa.gov/portal/category/21287

Foreign Per diem rates

http://aoprals.state.gov/content.asp?content_id=184&menu_id=78