Holding a Workshop
Workshops we have already run
Setting up the Call for Participation
We use Pretalx for managing the CFP and scheduling process. As of October 2023, they offer up to a 25% discount for community organizations who are not trying to make a large profit. Setup the workshop in pretalx, then email sales and ask for the discount information.
For FOSDEM, some people will be submitting to FOSDEM for the larger audience, but once the FOSDEM schedule is published, people with talks that are good for the workshop and not accepted at FOSDEM might want to give it during the workshop. We have had people do talks at both and make changes for the workshop to make it more developer centric. Don't discourage people submitting to both
Setting up the ticket shop
We use Pretix for tickets.
Finding workshop space
Spaces used:
* Agora used in 2023. We had about 40 people and that was the upper limit for the space. Getting in and out of the building needed a key card, which was a bit of a headache. The location was great, once we found the door, since it is very close to a tram line coming from the center of Brussels.
For FOSDEM we have used [1] Silversquare to find space.